aiINDEX -- Document Auto-indexing for County Government and Title Plants

County Clerk offices across the country face the daunting daily task of cataloging hundreds of official public records documents: mortgages, deeds, liens, assignments, releases (and dozens more). The documents are created by thousands of providers: banks, brokers, government agencies, law firms and individuals, to name a few. With statutory deadlines to record these pages on a timely basis, staff members must identify indexing information, such as legal descriptions, grantor and grantee names, dates, amounts and other information from these unstructured documents. Accuracy and speed are crucial.

aiINDEX was released in October, 2002 based on the core aiSTART technology. Within a few years, auto-indexing with aiINDEX became a de facto standard and is now an integrated component of six major providers of official public records software and services. Over seventy counties in thirteen states – including many of the country’s largest counties – are using this auto-indexing every day. End users report increased throughput and elimination of document backlogs.

For most document types presented for recording, aiINDEX identifies the required index information and formats it to county specifications. This revolutionary technology is embedded into the typical data entry application

Many of the same recorded documents are re-processed for commercial purposes. For example, local and national title companies build searchable databases used for developing a chain of title, issuing title insurance commitments and providing marketing data. aiINDEX has been integrated into an in-house title plant software solution bringing the same power and efficiency realized by county government.